Best Western Coquitlam Hotel
Inn & Convention Centre

BEST WESTERN COQUITLAM INN CONVENTION CENTRE
PRIVACY PROTECTION POLICY & GUEST INFORMATION

At the Best Western Coquitlam Inn we stress the importance of privacy and are committed to earning the trust of our guests by adopting high standards for the protection of personal information.

Our policy outlines the type of personal information we collect and receive, the circumstances in which we collect or receive personal information, the policies and procedures we have established outlining its use and storage, and for sharing certain types of personal information in certain limited circumstances, the procedures you should follow if you have any questions or requests in respect of your personal information or our policies and procedures and the person to whom such questions or requests should be directed, and the means by which to communicate with that person.

In this policy ‘'Best Western Coquitlam Inn Convention Centre' means only the
Best Western Coquitlam Inn Convention Centre'. The words 'we' and ‘Best Western Coquitlam Inn Convention Centre does not include third parties involved in the delivery of services, however we have requested that third party suppliers to abide by the terms of our Privacy Protection Policy.

In this policy, personal information means information about you that is personally identifiable like your name, address, e-mail address or phone number, and that is not otherwise publicly available and is not part of your work identification.

It also includes information on guest preferences and usage, when such information is supplied to or recorded by the Best Western Coquitlam Inn Convention Centre in the course of transacting business with an individual.

The Privacy Protection Policy does not apply to information regarding Best Western Coquitlam Inn Convention Centre corporate customers. However, such information is protected by other Best Western Coquitlam Inn Convention Centre policies and practices and through contractual arrangements.

HOW YOU MAY PROVIDE US YOUR PERSONAL INFORMATION

1. By making a reservation or by using Best Western Coquitlam Inn services.

2. By registering with Best Western's loyalty program, Gold Crown.

3. By providing it to us in communications regarding service delivery such as comment cards.

4. By providing the information to us by participating in a marketing initiative.

5. By visiting our website.

Below we will outline the type of information normally collected in each of these circumstances, the reasons for doing so, how we will use it and store it.

When making a reservation or using Best Western International services it is necessary to have information in order to identify you, contact you and to process your purchase and requests. This information usually includes your name, address, phone number, e-mail address, credit card number and expiration date, and language preference. It may also include, if you choose to share that information with us, your preferences regarding the delivery of your service such as type of room, type of bed, and the like. You may wish to have your purchase of Best Western Coquitlam Inns services recognized in a third party's loyalty program with which Best Western Coquitlam Inn Convention Centre has a relationship. To do so will require you providing us certain verification information such as your membership number in the third party program. We also offer special discounts from time to time that may have qualifying criteria. Sometimes we offer special offers to, for example, seniors or for children. To assess your eligibility and process your reservation correctly, we need to record your date of birth at the time of booking. You may be required to provide personal identification with your date of birth in order to verify this upon check-in.

Best Western Coquitlam Inn Convention Centre, is an independently owned and operated hotel that is part of the Best Western International franchise operation. Your personal information is shared with the owner of the hotel where you intend to stay and those of its employees involved in delivering the service to you to the extent necessary for them to do so and to process the transaction.

From time to time, we offer packages or other services that involve third parties. If you are partaking of such a package or service, your personal information will be shared with that third party to the extent necessary to provide that service and process the purchase or request.

Best Western Coquitlam Inn Convention Centre may use the information you provide to send you offers and information about Best Western Coquitlam Inn Convention services and those of select third parties. Your information will not be given to these third parties but rather the offer of the third party will be provided to Best Western Coquitlam Inn Convention Centre which will manage the distribution.

If you do not wish to receive such offers and information you may unsubscribe or opt-out by sending an email to marketing @bestwesterncoqinn.com, using the subject line "Unsubscribe", so indicating your request with sufficient personal identifiers so we can appropriately act on your request. All our marketing communication of this type will also contain instructions for unsubscribing.

REGISTERING WITH BEST WESTERN'S COQUITLAM INN CONVENTION CENTRES LOYALTY PROGRAM, BEST WESTERNS GOLD CROWN CLUB

As a customer of Best Western Coquitlam Inn Convention Centre you have the opportunity to belong to its loyalty program, Gold Crown Club. Because the program is designed to deliver a higher degree of personalization of service, additional personal information will be required. Membership is voluntary. By choosing to join you have consented to the supply of and use of the personal information as more particularly outlined in the Gold Crown Club Privacy Protection Policy.

INFORMATION PROVIDED TO US IN COMMUNICATIONS REGARDING SERVICE DELIVERY SUCH AS COMMENT CARDS

Information provided to us in such a fashion will be used solely for the purpose of recording your comments, communicating with you in respect of them, reviewing them with the hotel owners and hotel personnel, for the purposes of recognizing employees for excellence of service delivery and for developing improvements in service delivery.

BEST WESTERN COQUITLAM INN CONVENTION CENTRE OFFERS YOU THE ABILITY TO RECEIVE TARGETED, TIMELY NOTIFICATION OF TIME SENSITIVE OFFERS

To sign up for this service we require you to provide us with your e-mail address, first name, last name, and country of residence. You may unsubscribe at any time using the link provided on every e-mail message and you will no longer receive e-mail offers and promotions for the specified subscription or website, as the case may be. You may at any time in the future opt-in to receive e-mail offers.

Our website does not collect personally identifiable information from your computer when you browse it and pages from our servers. This means that, unless you voluntarily and knowingly provide us with personally identifiable information, we will not know your name, your e-mail address or any other personally identifiable information. When you a request a page from our site, our servers log the information provided in the HTTP request hitter including the IP number, time of the request, the URL of your request and other information that is provided in the HTTP header. We collect the request header information in order to make our website function correctly and provide you the functionality that you see on our website. We also use this information to better understand how visitors use our website and how we can better tailor our website, its contents and functionality to meet your needs.

WHY WE COLLECT PERSONAL INFORMATION

1. To establish and maintain a responsible commercial relationship with you and to provide ongoing service.

2. To understand your needs and preferences. We maintain a record of the products and services you receive from us and we may ask for additional information so that we can serve you better. For example, we may record your preference for type of room.

3. To develop, enhance market or provide products and services. For example, we look at our guests' use of our services so that we can better understand how to improve our services.

4. To manage and develop our business and operations. For example we analyze guest patterns of usage of our hotels and services to help us manage them efficiently and plan for future growth.

5. To meet legal and regulatory requirements.

WHEN DO WE DISCLOSE PERSONAL INFORMATION

We disclose personal information only in these limited circumstances:

1. We may disclose a guest's personal information to a person who, in the reasonable judgment of the Best Western Coquitlam Inn Convention Centre, is seeking the information as an agent of the guest - for example, a travel agent who is booking a reservation on behalf of the guest.

2. Personal information will be shared with the hotel personnel so that they may provide the services you have reserved.

3. Personal information may be shared with other Best Western hotels so that they may better provide services to you in the event you wish to travel to that Best Western hotel in the future.

4. Personal information will be shared with a third party involved in supplying the guest with the services they have purchased to the extent necessary to affect the supply and the processing of the transaction.

5. Personal information may be shared with a third party retained by Best Western Coquitlam Inn Convention Centre to perform functions on its behalf such as reservations handling, data processing or storage, guest surveys or research.

6. Personal information may be shared with an agent retained by Best Western Coquitlam Inn Convention Centre to evaluate customer's credit worthiness or in order to collect a customer's account.

7. Personal information may be shared with a public authority or an agent of public authority if in the reasonable judgment of Best Western Coquitlam Inn Convention Centre it appears that there is an imminent danger to life or property which could be avoided or minimized by disclosure of the information, or which disclosure is compelled by legal authority.

Any such disclosure of a guest's personal information by the Best Western Coquitlam Inn Convention Centre to a third party will be made only on a confidential basis conditioned upon the information being used only for the purpose for which it has been disclosed.

1. Best Western Coquitlam Inn Convention Centre will not collect, use or disclose your personal information for any other purpose than those identified above, except with your consent.

2. Best Western Coquitlam Inn Convention Centre will protect your personal information with appropriate security safeguards.

3. Best Western Coquitlam Inn Convention Centre will take appropriate steps to protect the confidentiality of your personal information when dealing with third parties.

4. Best Western Coquitlam Inn Convention Centre will strive to keep your personal information as accurate and up to date as is necessary for the purposes identified above.

5. Best Western Coquitlam Inn Convention Centre will honor your request to access your personal information in as timely fashion as is reasonably possible.

6. Best Western Coquitlam Inn Convention Centre will obtain your consent to collect, use or disclose information (except where Best Western Coquitlam Inn Convention Centre is authorized or required by law to do so without consent). Your consent can be expressed, implied or given through an authorized representative such as your travel agent. If information is voluntarily provided, this constitutes consent to the collection, use and disclosure of personally identifiable information only for a purpose that would be considered obvious to a reasonable person.

You are always free to refuse to provide personal information to us.

You may also withdraw your consent with respect to the use of your personal information for marketing purposes at any time, subject to legal or contractual restrictions and reasonable notice, by e-mailing us at marketing@bestwesterncoqinn.com, using "Unsubscribe" as the subject line, and providing us sufficient personal identifiers so we can act effectively on your request.

However, in either case, this may limit our ability to serve you.

If you have questions or concerns about our privacy practices or wish to make a request in respect of your personal information please contact our Privacy Officer at privacyofficer@bestwesterncoqinn.com or by writing:

Best Western Coquitlam Inn Convention Centre
319 North Road , Coquitlam , BC Canada V3K 3V8

Attention: Privacy Officer